Can you embed fonts in word 201612/27/2022 ![]() Open the document on another computer and some totally different font appears. That means the fonts will appear, as the maker intended, when opened on another computer even if it doesn’t have that font installed.īut it doesn’t always work that way. In theory you can select the ‘Embed fonts’ option for a document and all the necessary fonts will be included in the document. Word and PowerPoint have options to embed a font into the document, so why doesn’t it work? Click Start > Control Panel > Appearance and Personalisation > Fonts.Just because Office lets you embed a font doesn’t mean it will work. To check whether you are able to embed a font in your Word document, and assuming you’re using Windows 7, you first need to get a list of all the fonts on your system. Windows 7, however, gives you direct access to this information. In previous versions of Windows, you needed a special tool to check whether a font was embeddable. Some font creators set their fonts to be non-embeddable. It’s important to note that only TrueType fonts are able to be embedded, and then only those fonts whose creator has given licensing permission. Of course, bundling the document with “something extra” like a font will increase the file size – sometimes dramatically. The font gets bundled up with the document and can be used by the recipient when they open it. Another, far better, solution is to embed the font you are using in the document before you email it to your colleague. This makes for a dull Word document though. ![]() One solution to this problem is to use only the fonts that are supplied by default with your Windows operating system. ![]() Therefore, text may flow differently on the target system and lines or pages may not break at the same place as originally intended. Chaos ensues! Also, precise formatting may no longer apply as Word uses the character widths and sizing of the substituted font, not the original. If you send your Word document to a colleague and you have used a font that they don’t have, your document may look a complete mess! Word attempts to find a substitute font for the missing one, but sometimes the characters used in the original document don’t have an equivalent in the replacement font. However, not everyone has the same collection of fonts on their computer as you have on yours – especially if you have downloaded some new ones. Using different fonts for your text can spice up your document and make it look more stylish and appealing. ![]()
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